More information: How will we use your information?
We may store your personal information in a cloud service. This means that your personal data may be processed on behalf of the Dilys Guite Players by a cloud service provider and could be stored in different locations outside the United Kingdom or European Union. The cloud based companies we use are certified under the EU - U.S. and Swiss - U.S. Privacy Shield frameworks, which are a legal mechanism to enable the transfer of personal data from the EU to the US, where certified organisations guarantee to provide a level of protection in line with EU data protection law.
Your personal information is accessed only as necessary to respond to an enquiry, for use during a production or to aid with your role as a member or volunteer. This access is reviewed regularly and, where appropriate, removed after productions have ended.
Bring Your Own Device (BYOD)
Due to the nature and size of our charity, we operate a Bring Your Own Device or BYOD policy. This is when a board or production member uses a device of their choice (tablet, smartphone, laptop or computer etc) to work on behalf of the charity. The member will be given the required account access to carryout work on behalf of the Dilys Guite Players by the Board. This access and appropriate permission levels is only granted for as long as necessary to carry out the work in question. The BYOD scheme has a separate policy the members are made aware of when given access explaining how it works and what the expectations are.
When we email you or receive emails from you through any of our online forms, the service we use is called G-Suite for Nonprofits. They also provide us with cloud storage facilities for keeping any documents or information we may need at a later date to process your requests or services. Our administration work is primarily carried out through G-Suite and supported by the organisations below. As a result, it may mean we will need to transfer your personal data between services to enable us to process your requests or to deliver our productions. In some rare instances this may mean downloading information to a local drive to transfer the data. This is kept to a minimum and downloaded information is deleted once completed.
You could receive communications from us from G-Suite, WebCollect, MailChimp, Xero, Trello / Atlassian and TicketSource all using information you provide to us. The service used will depend on the request you've made or relationship we have with you.
All the services we operate our charity through notify us via our G-Suite email addresses of how they've been used and this may include your details as part of that notification.